Volunteer
Volunteers are what make TROT races possible. From working aid stations and driving shuttles to assisting the race director, sweeping the course, and more, there are many ways to get involved. Volunteers earn race credits toward future events, volunteer swag, and other perks while helping create an incredible race experience for our runners.
Each event has its own volunteer signup page on RunSignup where you can view currently available opportunities. Additional roles are typically added as we get closer to race day.
If you have earned volunteer credits and would like to redeem them for a future race, please use the form below to submit your request. All legacy volunteer credits are currently being converted to the upgraded volunteer system.
AID STATION TAKEOVER
We are currently accepting Aid Station Club Takeover requests for all our races - if you are part of a running club, team, group, business, or any type of organization you can earn benefits for your group while having a lot of fun supporting the running community. Bring your own theme, costumes, music, special foods, you name it - the aid station is yours to have fun with. We'll set up the tent and basics, your club leader will organize the rest. Email for more information.
TROT Volunteer Credit Policy
As a thank you for your time and effort, volunteers earn race credits toward future TROT events in addition to other perks such as volunteer shirts, meals during shifts, and free park entry.
Volunteer Benefits
Individual volunteers typically receive:
-
Free park or venue entry
-
Volunteer or Event T-shirt
-
Free primitive camping*
-
Meals or snacks during shift*
-
Race credits for time volunteered, redeemable toward future TROT races
*varies by race and role
Volunteer Credit Structure
Volunteers earn race credits based on verified hours worked and the timing of the shift. Credits are issued in U.S. dollar value and may be applied toward entry fees for future Trail Racing Over Texas races. All legacy volunteer credits, prior to 2026, will be transferred to this new system.
Daytime Shifts
Hours worked between 6:00 AM – 8:00 PM earn credits at a rate of:
$10 per hour
Example:
A 6-hour daytime shift from 12:00 PM – 6:00 PM earns $60 in race credit.
Night / Overnight Shifts
Hours worked between 8:00 PM – 6:00 AM earn credits at a rate of:
$15 per hour
Example:
A 6-hour overnight shift from 12:00 AM – 6:00 AM earns $90 in race credit.
Hybrid Shifts
Some volunteer shifts span both daytime and overnight hours. When this occurs, credits are calculated proportionally based on the hours worked in each rate period.
Example:
A shift from 6:00 PM – 12:00 AM includes:
-
2 daytime hours at $10/hr
-
4 overnight hours at $15/hr
Total credit earned: $80
Using Volunteer Credits
Volunteer credits can be applied toward entry fees for any Trail Racing Over Texas event hosted on RunSignup.
Key details:
-
1 credit dollar = $1 toward race registration
-
Credits may be combined and accumulated up to the full value of a race entry
-
Credits cannot be applied retroactively to registrations already completed
-
Credit redemption requests must be submitted at least three (3) weeks before the race date
To redeem your credits, please submit the Volunteer Credit Request Form.
Credit Terms and Conditions
-
Volunteer hours must be verified by TROT staff through check-in and check-out at the event and submitted by form post-event (volunteers will receive an email with link to the form after each event)
-
Hours are rounded to the nearest quarter hour for credit calculations.
-
Credits are valid for two (2) years from the date they are earned.
-
Credits are non-transferable and may only be used by the volunteer who earned them.
-
Credits have no cash value and cannot be exchanged for money.
-
Specialized roles (such as aid station captains, course setup, or overnight logistics) may receive additional credit bonuses at the discretion of TROT staff.
-
For certain extended or multi-day events, TROT may adjust credit amounts due to operational requirements.
-
Trail Racing Over Texas reserves the right to update or modify this policy at any time.
Group & Club Volunteer Opportunities
Running clubs, teams, school groups, and community organizations are welcome to volunteer together.
Group volunteer partnerships may have separate benefit agreements, which can include:
-
Donations to your organization
-
Race entries
-
Discounts for club members
If your group is interested in volunteering at a TROT event, please contact us to discuss partnership opportunities.
Questions
For questions about volunteering or volunteer credits, please contact: